April2008BlueBook

Illinois State University, founded in 1857 as the first state-supported university in Illinois, has had a long history of worthy traditions and accomplishments. Most of the practices connected with the administration and policy forming activities of the University have grown up gradually as needs developed. This is true with respect to the system for faculty and student participation in university governance, including the system of faculty-student committees. The general catalogs of the University reveal a steady growth in the scope and amount of faculty and student participation in the administrative and policy-forming activities of the University.

In the early years of the University, this participation took the form of personal conferences. With the growth of the institution, a committee system was adopted as a more effective channel whereby faculty members could share in university policy-making, and whereby the administrative staff could have a systematic method of obtaining the ideas and advice of the faculty. Although faculty committees were listed in the University catalog for the first time in 1911, it is known that some existed before.

By vote of the faculty, the University Council was created and its bylaws were adopted in 1951. From that time until 1970, the Council was the central representative agency for faculty participation in University governance. In the 1970 Constitution of the University, which was adopted by the faculty and students with approval of the administration and the Board of Regents, the Academic Senate was created as the primary governing body of the University. In 1998, the new Board of Trustees approved a University Constitution. A revision, which was approved in 2001, reflected membership changes in the Academic Senate. When creating policy that affects the academic area broadly understood, the President will seek the advice of the academic community through its principle representative body, the Academic Senate

Within the limits established by legislative statute and the authority delegated thereby to the Board of Higher Education and the Board of Trustees, the Academic Senate shall be the primary body to recommend educational policies of the University, including those described below, and to advise the President on their implementation. Policies recommended by the Academic Senate shall be forwarded to the President for consideration. The President may approve or disapprove them, amend them or return them to the Academic Senate for further discussion before final consideration by the President. The Senate shall:

1. Recommend policy for the admission of students to the University.

2. Recommend policy for degree requirements, and the procedures for inaugurating, changing, or terminating degree programs.

3. Recommend policy for the annual calendar of the University.

4. Recommend policy for the adoption and standards of educational and academic conduct common to all elements of the University community.

5. Recommend policy for intercollegiate programs and activities.

6. Recommend policy with respect to student life and conduct.

7. Recommend policy for the evaluation of faculty members including academic administrators in connection with their appointment, promotion, remuneration, and retention.

8. Recommend policy to insure the protection of the rights and privileges of the various elements of the academic community, and establish procedures for the hearing of grievances.

9. Recommend policy and act on report of standing and ad hoc committees of the Academic Senate. Standing Committees shall be established by the By-Laws of the Senate which shall delineate the composition of and the procedures of each committee.

10. Recommend patterns of the academic community's self-government by exercising its authority to delegate responsibility to colleges or departments or committees.

11. Participate in the formulation of capital and operating budgets and requests to be submitted to the Board of Trustees.

12. Participate in the formulation of long range academic plans including those to be submitted to the Board of Trustees.

13. Participate in the formulation of long-range plans for campus buildings and physical facilities.

14. Participate in the formulation of the academic and administrative structure of the University.

15. Advise the President on any matter, at his or her request or on the initiative of the Academic Senate.

16. Participate in the formulation of policies governing the terms under which individuals and groups can use University facilities for out-of-class activities.

The Senate provides for the involvement of members of the academic community in its activities through a committee structure.

Four types of committees exist: Standing Internal Committees; Standing External Committees; Standing Mixed Committees; and Ad hoc Committees. Any member of the academic community may bring issues of concern to the Senate through an appropriate Senate committee or an individual senator.

A. Academic Senate

The Academic Senate is the primary governing body at Illinois State University and provides for faculty and student participation in academic governance.

The voting membership of the Academic Senate consists of 29 elected faculty tenure/probationary tenure faculty members, one non-tenure track faculty, one faculty associate, 20 elected student members from the Student Government Association, and the President of the Student Body. The voting membership includes a representative of the Administrative Professional Council and a representative of the Civil Service Council.

The ex-officio, non-voting membership consists of: the President of the University, the Vice President and Provost, the Vice President and Dean of Student Affairs, the Vice President for Finance and Planning, the Associate Vice President of Graduate Studies, Research and International Studies, the Associate Vice President of Undergraduate Studies, the Chairperson of the Chairs Council, a representative of the Deans Council and the Student Trustee.

The officers of the Academic Senate are the Chairperson, Vice Chairperson/Student Body President, and Secretary. The Chairperson and Secretary must be faculty members; while the Vice Chairperson/Student Body President shall be a student representative.

Within the limits established by Illinois legislative statute, the Board of Higher Education, and the Board of Trustees, the Academic Senate is the primary body to recommend educational policy of the University and to advise the President on its implementation.

More detailed information on the structure and functions of the Academic Senate can be obtained from the By-laws of the Academic Senate and from the Illinois State University Constitution, Article V.

B. Executive Committee of the Academic Senate

The membership of the Executive Committee consists of the President and the Provost of the University, six faculty members, and four students. The Chairperson, Vice Chairperson/Student Body President, and Secretary of the Academic Senate are automatically members of the Executive Committee. The remaining seven members are elected annually by and from the membership of the Academic Senate.

The Executive Committee expedites the business of university governance by:

1. Establishing the place, time, and agenda for all meetings of the Academic Senate;

2. Recommending faculty, student, and administrative members for all university committees which are subject to review and confirmation by the Academic Senate;

3. Recommending items for consideration to appropriate university committees; and

4. Performing any other duties assigned to it by the Academic Senate.

C. Standing Internal Senate Committees

Standing Internal Senate Committees are composed of Academic Senators. Each of these committees is delegated responsibility for a general policy area and may originate reports and recommendations. Other proposals for consideration by the Academic Senate are assigned to and reviewed by appropriate committees prior to action by the Academic Senate unless deemed of immediate importance. In reporting to the Senate, Standing Internal Committees may make a recommendation for or against passage of the proposal or may make no recommendation.

The Standing Internal Senate Committees are:

Academic Affairs Committee

Membership: 12 (6 faculty; 5 students; Provost or designee, Ex Officio, non-voting)

Jurisdiction: Academic Programs and Policies

Administrative Affairs and Budget Committee

Membership: 10 (5 faculty; 4 students; Vice President for Finance and Planning or designee, Ex Officio, non-voting)

Jurisdiction: Administrative Policies and Procedures and "Annual" Budget Concerns

Faculty Affairs Committee

Membership: 9 (4 tenure/probationary tenure faculty; 1 non-tenure track faculty;1 faculty associate member; 2 students, Provost or designee, Ex Officio, non-voting)

Jurisdiction: Faculty Problems and Concerns

Faculty Caucus

Membership: 9 (4 tenure/probationary tenure faculty; 1 non-tenure track faculty;1 faculty associate member; 2 students, Provost or designee, Ex Officio, non-voting)

Jurisdiction: Faculty Problems and Concerns

Planning and Finance Committee

Membership: 17 (6 faculty; 5 students; Chairperson of the Senate, Secretary of the Senate, Provost or designee, Vice President for Finance and Planning, Ex Officio, non-voting, Civil Service Council Rep., AP Council Rep.

Jurisdiction: Planning and Finance Concerns

Rules Committee

Membership: 12 (6 faculty, 5 students, Provost or designee)

Jurisdiction: Constitution, By-laws, Faculty Elections to External Committees, and Committee

Student Government Association

Membership: Senate Faculty Liaison, 20 SGA student senators, President of Student Body, Student Trustee

Jurisdiction: Student Problems and Concerns, student elections to external committees

The Executive Committee of the Academic Senate makes assignments of Senators to the Standing Internal Senate Committees. The Faculty Liaison to the Student Government Association will also serve on another internal committee. The Student Trustee shall serve on the internal committee of his or her choice.

D. Standing External Senate Committees

Standing External Senate Committees are composed solely of non-Senators. These committees are usually delegated responsibility for a narrow policy area. They are responsible to the Academic Senate through the appropriate internal committees.

The external committees investigate and deliberate for the purpose of making reports and recommendations. They may break up into sub-committees, conduct hearings on matters under consideration, utilize expert non-voting consultants, and engage in other activities consistent with the Constitution or By-laws of the Academic Senate.

Committee members are appointed or elected by the Academic Senate upon recommendations of the Executive Committee. Faculty members are screened by the Rules Committee and student nominees by Student Government Association according to the prescribed procedure for each committee. Committee appointments are normally made in the spring and become effective May 1.

In the following committee codifications or descriptions, details are given on the structure and functions of each standing external Senate Committee. When necessary, titles have been revised to reflect current usage.

ACADEMIC AFFAIRS COMMITTEE

Membership:	Six (6) Faculty
	Five (5) Students
	Ex Officio, non-voting: Vice President and Provost or designee

Functions:

The Committee will:

1. Elect a faculty chairperson and a secretary. The Chair of the Academic Affairs Committee will annually select a member of the Academic Affairs Committee of the Senate to serve a one-year term on the Academic Planning Committee.

2. Review all issues, including policies, procedures, and proposals, which are relevant to academics, and provide findings and recommendations to the Senate.

3. Review proposed changes to the General Education Program and provide recommendations to
the Senate.

4. Monitor (jointly with the Student Government Association) the Academic Progress Alert System.

5. Provide oversight of and receive reports from the following external committees of the Academic Senate:
Academic Planning Committee
Council for Teacher Education
Council on General Education
Honors Council
Library Committee
Reinstatement Committee
University Curriculum Committee

6. Other tasks as assigned by the Executive Committee of the Academic Senate.

ADMINISTRATIVE AFFAIRS AND BUDGET COMMITTEE

Membership:	Five (5) Faculty
	Four (4) Students
	Ex Officio, non-voting: Vice President for Finance and Planning or designee

Functions:

The committee will:

1. Elect a faculty chairperson and a secretary.

2. Review all issues, including policies, procedures, and proposals, which are relevant to administrative affairs, and report their findings and recommendations to the Senate.

3. Have jurisdiction over Administrative Policies and Procedures including:

a. Conduct an analysis of costs, staffing, and enrollment data for all new and expanded academic and administrative programs.

b. Provide oversight of the use of the Academic Impact Fund and make recommendations to the Provost and the Senate.

c. Meet with representatives from the Vice President for Finance and Planning and Vice President for Academic Affairs early in the year to receive a report on the operating budget for the current fiscal year. This would be an information item to the Planning and Finance Committee and the Senate.

d. Meet with representatives from the Vice President for Finance and Planning and Vice President for Academic Affairs early in the Spring to review more specific plans for the upcoming fiscal year operating budget requests.

e. Receive and review a report of the total athletic budget from the Director of Athletics.

4. Have jurisdiction over Annual Capital Planning and Budgeting:

To facilitate the participation of the Academic Senate in the formulation of specific plans for campus facilities and grounds, the Administrative Affairs and Budget Committee is directed to:

a. Receive from Facilities Services the capital budget for the current fiscal year in September. This would be an information item for the Planning and Finance Committee and for the Senate.

b. Meet with representatives from the Facilities Services department early in the year to receive, review, and if necessary, provide input to the executive summary of the preliminary capital budget for the next fiscal year.

c. Meet with a representative from Facilities Services in September to receive, review, and discuss the executive summary of the Internal Budget, listing all projects to be undertaken during that year.

d. Review with representatives from Facilities Services how the annual facilities improvement projects implement the Comprehensive Physical Development Plan (a.k.a. the Campus Master Plan) and provide advice and recommendations on the University’s capital planning process.

5. Administer commentary on the President annually.

6. Annually approve the Academic Calendar.

7. Be able to bring a given project to the full Senate for consideration at any given time.

8. Collaborate closely with the Planning and Finance Committee to articulate the relationships between annual operating and capital budgets and University long-range plans and budgets.

9. Other tasks as assigned by the Executive Committee of the Academic Senate.

FACULTY AFFAIRS COMMITTEE

Membership:	Four (4) Faculty
	Two (2) Students
	One (1) Non-Tenure Track Faculty
	One (1) Faculty Associate
	Ex Officio, non-voting: Vice President and Provost or designee

Functions:

The committee will:

1. Elect a faculty chairperson and a secretary.

2. Provide oversight of the use of Non-Tenure Track faculty.

3. Nominate faculty to any committees for which a request has been made by external constituencies for Senate faculty representation. These nominations are forwarded to the Faculty Caucus.

4. Provide oversight of and receive reports from the following external committees of the Senate:
Academic Freedom Ethics and Grievance Committee
Athletic Council (jointly with the Student Government Association)
Faculty Review Committee

5. Provide oversight and receive reports from the University Ombudsperson.

6. Other tasks as assigned by the Executive Committee of the Academic Senate.

FACULTY CAUCUS

Membership:	Faculty Senators (29)
	Non-Tenure Track Faculty Senator (1)
	Faculty Associate Senator (1)
	Chair of the Chair's Council
	Ex Officio, non-voting: Vice President and Provost or designee

Functions:

The Caucus will:

1. Elect a secretary. The chair of the Senate will chair the Faculty Caucus.

2. Provide oversight of and make recommendations regarding Appointment, Salary, Promotion and Tenure (ASPT) proposals. Proposals to modify the ASPT policies may be initiated by the University Review Committee (URC) or the Faculty Caucus (FC). After consideration of a proposed modification, the URC will forward initial or revised wording to the FC. The FC may send a URC proposal back to the URC for further consideration. Final recommendations shall be made by the FC and transmitted directly to the office of the President. They do not require endorsement by the Senate as a whole.

3. Review annual promotion and tenure documents from the Provost’s office.

4. Advise the Provost on any salary increment programs.

5. Discuss and provide recommendations for other tenure-related issues not specifically given to the Faculty Affairs Committee.

6. Receive nominations from the Faculty Affairs Committee for faculty appointments to any committee for which a request has been made for Senate faculty representation. All faculty appointments must be communicated to the Academic Senate office.

7. Receive nominations from the Rules Committee for the external committee and vote on those nominations within the Faculty Caucus. All faculty appointments must be communicated to the Academic Senate office.

8. Meet as needed.

9. Provide oversight of and receive reports from the following external committees of the Senate:
University Review Committee

The faculty members of the Academic Senate Executive Committee will establish the place, time, and agenda for all meetings of the Faculty Caucus.

The Faculty Caucus may request reports from appropriate individuals/committees on topics of interest to the Senate such as Educating Illinois, the Green Team and the ISU foundation.

PLANNING AND FINANCE COMMITTEE

Membership:	Six (6) Faculty
	Chairperson of the Senate
	Secretary of the Senate

	Five (5) Students
	Representative of AP Council
	Representative of Civil Service Council
	Ex Officio, non-voting: Vice President and Provost or designee; Vice President for Finance and Planning or designee

Functions:

The committee will:

1. Elect a faculty chairperson and a secretary.

2. The Chair of the Planning and Finance Committee will annually select a member of the Planning and Finance Committee of the Senate to serve a one-year term on the Academic Planning Committee.

3. Make recommendations to the Senate on all programs, procedures, policies and proposals that have a broad or long-range budgetary impact. The committee will:

a. Evaluate the progress made in allocating campus resources (both new and reallocated) to the University's highest priorities as defined in its academic and capital strategic plans.

b. Recommend changes in either the broad goals or directions in campus planning or in budget strategies aimed at achieving those goals.

c. Evaluate the sources of funds available to the University including:
1) Study the effect on the budget of proposals requesting new or internally reallocated resources.
2) Analyze policies and trends in the reallocation of resources.
3) Analyze the trend in new State resources and in tuition and fee income.

d. Analyze the trend in grant and local income, and Foundation income.

4. Actively participate in formulating the University’s Strategic Plan.

5. Review the report on the annual capital and operating budgets from the Administrative Affairs
and Budget Committee and actively participate in formulating the Master Plan.

6. Review overall institutional planning including staffing plans, external relations, and co-
curricular programs such as intercollegiate athletics, residential life, and student life.

7. Meet with the President or designee to discuss University long-range academic,
administrative, and capital plans and related fiscal plans and policies.

8. Other tasks as assigned by the Executive Committee of the Academic Senate.

RULES COMMITTEE

Membership:	Six (6) Faculty
	Five (5) Students
	Ex Officio, non-voting: Vice President and Provost or designee

Functions:

The Committee will:

1. Elect a faculty chairperson and a secretary.

2. Review any proposed changes, and revise, as needed, the Bylaws and Blue Book of the Senate.

3. Review any proposed changes, and revise, as needed, the Illinois State University Constitution and submit any changes to the Senate, the President, and to the Board of Trustees.

4. Review proposed changes to the constitutions or bylaws of the external committees of the Senate and make recommendations to the Senate.

5. Review proposed changes to the college bylaws and to the graduate school bylaws and submit recommendations to the Senate.

6. Make recommendations regarding the University governance structure or on any governance issue and submit recommendations to the Senate.

7. Develop or revise the committee structure and/or functions of any new or existing external committee of the Senate, as well as of any other committee to be formed by the Senate, and submit recommendations to the Senate.

8. Make faculty nominations to external committees of the Academic Senate. These nominations will be voted on by the Faculty Caucus.

9. Other tasks as assigned by the Executive Committee of the Academic Senate.

STUDENT GOVERNMENT ASSOCIATION

Membership:	Faculty Liaison (Senate Faculty Member)
	President of Student Body
	20 SGA Student Senators
	Student Trustee

Functions related to the Academic Senate:

The Student Government Association will:

1. Review any issue related to student academic affairs, including policies, procedures or proposals, and make recommendations to the Senate.

2. Make recommendations regarding student governance and submit recommendations to the Senate as appropriate.

3. Monitor (jointly with the Academic Affairs Committee) the Academic Progress Alert System.

4. Appoint students to the external committees of the Senate. All student appointments must be communicated to the Academic Senate office.

5. Appoint students to any committee for which a request has been made for Senate student representation. All student appointments must be communicated to the Academic Senate office.

6. Monitor and receive reports from the following external committees of the Academic Senate:
Athletic Council (jointly with the Faculty Affairs Committee)

Director of Athletics (jointly with the Administrative Affairs and Budget Committee)
Student Center Complex Advisory Board
Performing Arts Series Advisory Board
Student Code Enforcement and Review Board
Student Code Enforcement and Review Board Grievance Committee
Student Code Enforcement and Review Board University Hearing Panel

EXTERNAL COMMITTEES

ACADEMIC FREEDOM ETHICS AND GRIEVANCE COMMITTEE

Membership: 18

Election: Six (6) tenured faculty members per year, by the Faculty Caucus for three-year terms. Election to be held during Spring semester after new Academic Senate has been seated.

The faculty associates will elect three faculty associates, at least one from Metcalf and one from U High, to a pool from which one preliminary Faculty Hearing Committee member will be chosen in cases where a complainant or respondent is a faculty associate. The pool shall be elected annually each fall.

Unexpired To be filled by the first eligible person of those who, at the last election, received
Terms: the next highest number of votes.

Ineligible    College Deans, Department Chairpersons, members of the Academic Senate
to Serve:    members of the University Review Committee, members of the Faculty
                 Review Committee, members of College Faculty Status Committees, and Administrative
                 Personnel. DFSC members may serve on cases not involving their own departments.

Functions:

The AFEGC shall have Faculty jurisdiction over the following:

1. A complaint by a faculty member that the action of some person or persons, acting in an official capacity as an ISU employee or member of the Board of Trustees, has infringed on the faculty member's freedom of teaching, research, shared governance, or extramural activity (violations of academic freedom cases).

2. A complaint by a faculty member, an administrator, or an administrative body alleging that a faculty member or an administrator has violated the Code of Ethics, or other grievances by a faculty member, an administrator, or an administrative body against a faculty member or an administrator that are not based on the Code of Ethics, are not a violation of academic freedom, and are not covered ASPT policies and procedures.

3. A referral from the Faculty Review Committee in promotion and tenure cases where "the FRC believes that the basis of the appeal is an academic freedom or ethics violation."

4. A referral from the College Faculty Status Committee in performance evaluation cases where "the CFSC believes that the basis of the appeal is an academic freedom or ethics violation." In such cases, the CFSC retains its status as "the sole and final appellate body."

5. A complaint by a probationary faculty member, who has received a notice of dismissal for cause prior to the expiration of the faculty member's contract term, alleging that the basis of the dismissal is an academic freedom or ethics violation.

6. A complaint by a probationary faculty member, who has received a notice of non-reappointment, alleging that the basis of the non-reappointment is an academic freedom or ethics violation.

7. A complaint by a faculty associate against a faculty member or a non-laboratory-school administrator or a complaint by a faculty member or non-laboratory-school administrator against a faculty associate.

Reporting: To the Faculty Affairs Committee.

ACADEMIC PLANNING COMMITTEE

Membership: 15

Provost or Designee (Voting)

Director, University Assessment (Voting)

Associate Vice President for Graduate Studies, Research, and International Studies (Voting)

Chairperson of the Academic Senate (Voting)

Senate Academic Affairs Committee Member (Voting)

Faculty Representatives from each college, dean appointment, staggered two year term: (Voting)

College of Applied Sciences and Technology

College of Arts and Sciences

College of Business

College of Education

College of Fine Arts

Mennonite College of Nursing

Milner Library

Graduate student selected annually by the Graduate Student Association (Voting)

Undergraduate student selected annually by the Student Government Association (Voting)

Administrative assistant from the Office of the Provost (Non-Voting)

Functions:

1. To develop and review, and report, at least biennially, a long-range academic plan, including philosophical themes, new programs, program revisions, and outcomes.

2. To develop annually a five-year operation plan, including:

a. specific programmatic plans

b. enrollment projections by unit

c. faculty needs by unit

d. budget needs by unit

e. administrative organization

3. Request and receive facilities reports in those areas affecting the Academic Plan.

4. To provide an opportunity for contributions from the University community.

5. To continue the involvement of the president.

6. To make the academic plan readable and usable.

7. A subcommittee consisting of the faculty member representing the Planning and Finance committee, the faculty member representing Academic Affairs Committee, one additional faculty member selected by the membership of the Academic Affairs Committee, the Director of Planning and Institutional Research, and the Provost's Designee will review program resources and advise the Academic Planning Committee about how the program fits within the University strategic plan. That information then subsequently may be reviewed and modified by the Academic Planning Committee and subsequently included in the final program review document.

8. The committee will review and, if necessary, revise the program review process every two years.

9. Other tasks as assigned by the Executive Committee of the Academic Senate

Reporting: To the Academic Affairs Committee.

ATHLETIC COUNCIL

I. OPERATING PROCEDURES
A. The Athletic Council membership shall consist of:

Faculty – 8 non-administrative

NCAA Faculty Representative

Students – 6 (3 student-athletes, 3 non-athletes)

Alumni - 2

Director of Athletics - Ex officio, non-voting

Associate/Assistant Athletics Director - Ex officio, non-voting (as appointed by the Director of Athletics)

President’s Administrative Designee - Ex officio, non-voting (as appointed by the President)

Coaches - 2 - Ex officio, non-voting (as appointed by the Director of Athletics or on a rotation basis as determined by the athletics department)

President of The Redbird Club (TRC) - Ex officio, non-voting

B. FACULTY

The faculty shall be nominated and elected by the Faculty Caucus to staggered 3-year terms each spring.

A minimum of three faculty members must be women, and a minimum of three faculty members must be men.

No more than one faculty member may be from the same department.

A faculty member will serve no more than two consecutive full terms.

C. NCAA FACULTY REPRESENTATIVE

The NCAA Faculty Athletics Representative shall be appointed by the President and serves at the discretion of the President.

D. STUDENTS

The student members shall consist of the following: three student-athletes (at least one male, one female), 3 students who are non-athletes (at least one male, one female).

Students (non-athlete) shall be appointed by the Student Government Association to one-year terms each spring.

Student-athletes will be appointed to a one year term by the Student-Athlete Advisory Council (SAAC) and must be a current member of an Illinois State University varsity team.

E. ALUMNI

Alumni Representatives, an alumna and an alumnus, shall be selected by the President from a slate of nominees prepared by the Board of Directors of the Illinois State University Alumni Association in conjunction with the Alumni Director.

The term of service shall be three years, and representatives may serve consecutive terms.

F. EX OFFICIO NON-VOTING MEMBERS

Individuals holding the positions of Director and Associate/Assistant Director of Intercollegiate Athletics, President’s Administrative Designee, and two Coaches shall serve as ex officio, non-voting members of the Council. One coach shall be selected from sports other than basketball, football, and volleyball. One coach shall be a coach of a women’s team and one coach shall be the coach of a men’s team. These coaches may be selected to serve successive one-year terms.

The President of The Redbird Club should serve as an Ex officio non-voting member of the Athletic Council.

G. COUNCIL CHAIRPERSON

The Chairperson of the Athletic Council will be elected from among the faculty members of the Council by the voting membership. The NCAA Faculty Athletics Representative shall not be eligible to serve as the Chairperson. The term of service shall be for one year, commencing on July 1. The Chairperson may be elected to consecutive terms.

The Chairperson shall invite, on an annual basis, the President to address the Athletic Council regarding interaction with the governing board and Director of Athletics as well as to articulate the annual charge for the Athletic Council.

H. COUNCIL SECRETARY

A secretary of the Athletic Council will be either elected by the members of the Council or appointed by the Director of Athletics as decided by the Council.

I. In the event of a vacancy in any of the positions, the vacancy shall be filled in a manner prescribed in A. through H.

J. In case a council member cannot serve out his/her term, that council member’s successor shall finish out the predecessor’s term.

K. All persons appointed or elected to the Athletic Council shall begin duties as soon as the Athletic Council is formed, but all terms of membership shall be calculated from July 1 following appointment and election.

II. COMMITTEE STRUCTURE

The Athletic Council is composed of the following committees:

Executive Committee

Committee on Rules and Governance

Committee on Academic Integrity

Committee on Fiscal Integrity

Committee on Equity

The Chairperson of the Council will chair the Executive Committee and will appoint the chairs and members of the other committees. The chair of each committee will be one of the voting members. All actions and recommendations of each committee shall be submitted for consideration and approval of the Athletic Council.

A. EXECUTIVE COMMITTEE

The members of this committee shall be the Chairperson of the Council, the Director of Athletics, and the Chairpersons of the four other committees. The function of the committee will be as follows:

1. Advise the Director of Athletics on the search procedures including the composition of search committees for major coaching positions.

2. Advise the Chairperson of the Athletic Council on the agenda for the meetings of the Athletic Council.

3. Represent the Athletic Council when necessary.

4. Perform other duties assigned to the committee by the Athletic Council.

B. THE COMMITTEE ON RULES AND GOVERNANCE

The Committee on Rules and Governance shall be composed of at least four voting members of the Council, at least one of whom should be a student-athlete. A member of the Director’s Staff, designated by the Director of Athletics will serve as an Ex officio, non-voting member of the committee. The function of the committee will be as follows:

1. Review the athletics mission statement with particular attention to athletics as an integral part of the educational program of the University.

2. Review and evaluate involvement of various campus units (e.g., Financial Aid, Admissions, Registrar, and Academic Advising) as it relates to institutional compliance with NCAA legislation.

3. Review ongoing efforts to provide compliance education to various constituencies, including student-athletes, athletics staff, booster groups, and other groups.

4. Be familiar with the Athletics Policy Manual and make suggestions related to Athletics Department policies, procedures and/or flow charts within that document as they relate to NCAA compliance.

5. Review the Athletic Department policies, procedures and/or flow charts related to the situation when possible non-compliance with NCAA regulations is noted.

6. Serve as a sounding board for the Assistant Athletics Director for Academics and Compliance related to compliance issues.

7. Report recommendations related to governance and rules compliance to the Athletic Council.

C. COMMITTEE ON ACADEMIC INTEGRITY

The Committee on Academic Integrity shall be composed of at least four voting members of the Council. The Chairperson of the Academic Integrity Committee must be a faculty member other than the NCAA Faculty Athletics Representative. A member of the Director of Athletics’ Staff, designated by the Director of Athletics, will serve as an Ex officio non-voting member, and the NCAA Faculty Athletics Representative shall be a voting member. The function of the committee will be as follows:

1. Review academic standards for athletic eligibility.

2. Review the academic progress toward graduation of student athletes.

3. Review academic support services for athletes (tutoring and advising).

4. Review the various sports’ schedules, class absences, and time away from campus of student-athletes.

5. Review academic issues as consistent with NCAA operating principles.

6. Review issues related to student-athletes welfare

7. Report recommendations on academic issues to the Athletic Council.

D. COMMITTEE ON FISCAL INTEGRITY

The Fiscal Integrity Committee will be composed of at least four voting members of the Council. A member of the Director of Athletics’ Staff, designated by the Director of Athletics, will be an Ex officio non-voting member of the committee. The functions of this committee will be as follows:

1. Review the institutional financing of intercollegiate athletics at Illinois State University and the expenditures of the athletics program.

2. Know and understand the internal policies which govern the financing of intercollegiate athletics as they relate to NCAA compliance.

3. Review the established policies and procedures that govern the expenditures for athletics to ensure they comply with NCAA guidelines.

E. THE COMMITTEE ON EQUITY

The Equity Committee of the Athletic Council shall be composed of at least four voting members of the Council, one of whom should be a student-athlete. A member of the Director’s Staff, designated by the Director of Athletics, shall be an Ex officio, non-voting member. The Chairperson of the Equity Committee must be a faculty member. The references to equity should be understood to include, but not be limited to, gender equity and minority interests in regard to intercollegiate athletics. The function of the Equity Committee will be as follows:

1. Be aware of current federal and state regulations as well as NCAA and MVC guidelines on gender equity minority interests.

2. Review reports that focus on gender equity and minority interests.

3. Review the implementation of plans that pertain to gender equity and minority interests.

4. Review annually data and policies that related to gender equity and minority interests.

5. Report recommendations on gender equity and minority interests to the Athletic Council.

III. FUNCTIONS OF THE COUNCIL AS A WHOLE

A. GENERAL RESPONSIBILITIES

The Athletic Council is a standing committee of the Academic Senate and reports informationally to the Student Government Association members.

The Athletic Council shall serve as an advisory body to the Director of Athletics and the President, with primary advisory responsibility to the President, and shall submit all academic policy recommendations and all changes in function and structure to the Student Government Association of the Academic Senate and to the President. The Athletic Council shall review budgets and policies governing the Intercollegiate Athletics Program. In doing so, the Council shall strive for an athletic program which yields optimum education benefits for participating athletes, meets the concerns of the University, alumni, and community, and maintains a wholesome relationship with other universities which is consistent with the Mission Statement of the University and the Mission Statement of the Athletics Department.

The President shall delegate the management functions of the Athletics Department to the Director of Athletics. In addition, the Director of Athletics shall file a report of the total athletic budget with the Academic Senate Administrative Affairs and Budget Committee and the Academic Senate Student Government Association at the inception of each budget year.

B. SPECIFIC ADVISORY DUTIES

1. The Athletic Council shall serve as the liaison body between the Athletics Department and the University academic community.

2. The Athletic Council shall serve in an advisory capacity in maintaining appropriate standards and regulations governing eligibility for admission, participation, grants-in-aid, and conference/NCAA regulations.

3. The Athletic Council shall be informed of and make recommendations for institutional positions on significant legislative proposals before the NCAA or conference governing bodies.

4. The Athletic Council shall advise on all matters which involve changes in program direction, especially reduction or expansion of sports offerings.

5. The Athletic Council shall be sensitive to and shall respond to the concerns of the following constituency groups: student-athletes, students, faculty, staff, alumni, and community.

6. The Council Chairperson shall annually forward a summary of Athletic Council actions to the President, the Faculty Affairs Committee of the Academic Senate, the Student Government Association of the Academic Senate, and the Director of Athletics.

7. It shall be the responsibility of the Director of Athletics to publicly post meeting announcements and agenda for Athletic Council meetings.

8. The NCAA Faculty Athletics Representative shall represent the interests of the academic community in the athletic program and shall report annually to the President and the Student Government Association of the Academic Senate in regard to the programs.

Reporting: The Athletic Council is a standing committee of the Academic Senate and reports informationally to the Student Government Association members. (Section III.A.)

COUNCIL FOR TEACHER EDUCATION

Membership: 30

Chairperson: Appointed by the Provost in consultation with the College Deans (2-year Term)

Ex Officio, voting: College Deans (or designee) - Seven (7)

University Curriculum Committee Chairperson (or designee)

University Accreditation Officer for Teacher Education

Provost (or designee)

Director of Clinical Experiences and Certification Processes

Chairperson of the Graduate Curriculum Committee (or designee) shall serve on an ad hoc basis

Members appointed/elected to the Council for Teacher Education: The confirmation of appointments and election of CTE representatives will be conducted at the first Senate meeting after August 20^th of each academic year:

Appointed by the Provost (in consultation with the college deans) and confirmed by the Academic Senate for staggered three-year terms:

Four (4) faculty members from the College of Education (each from a different
program area)

Three (3) faculty members from the College of Arts & Science

One (1) faculty member from the College of Applied Science

One (1) faculty member from the College of Business

One (1) faculty member from the College of Fine Arts

One (1) faculty member from Milner Library

One (1) faculty member from the Mennonite College of Nursing

Nominated and elected by the Faculty Caucus for a three-year term:

One (1) faculty member

Nominated and elected by the Student Government Association for one-year terms:

Five (5) student members (enrolled full time and admitted to a professional education program - at least one graduate student.)

Functions:

1) To provide leadership for the development and enforcement of academic standards that help to meet the ISU goal of providing "undergraduate and graduate education which is of the highest quality in the State of Illinois" as pertains to undergraduate and graduate teacher education programs.

2) To review state and national issues and trends in teacher education, making appropriate recommendations to the University, colleges, and departments and serving as a forum for university-wide discussion of reform issues.

3) To inform systematically the University community about major issues, concerns, and developments in teacher education at the local, state, and national levels.

4) To inform the Illinois State Board of Education, accreditation bodies, appropriate learned societies and other organizations at local, state, and national levels of issues and concerns related to teacher education in general and to programs at ISU in specific.

5) To develop methods for involving public school personnel in CTE activities.

6) To work with the Provost and the Academic Planning Committee, helping to specify the role of teacher education within this multi-purpose institution, and participating in University academic planning as it relates to teacher education. This planning role includes:

7) Anticipating needs for new programs or new initiatives.

8) Keeping the Provost and the University’s academic planners aware of these anticipated needs.

9) Working with the Provost’s office in seeking ways to request and to obtain funds to implement new initiatives.

10) Working with the Provost and the University’s academic planners in identifying the nature of the ongoing changing role of teacher education in the mission of the University.

11) Advising the Provost and University academic planners regarding teacher education programs which have been designated for consolidation or elimination.

12) To seek cooperation among departments and colleges to work for common educational goals.

13) To monitor program requirements as mandated by the State or by accrediting bodies in teacher education and to assure their timely implementation.

14) To request entitlement program approval from the Illinois State Board of Education.

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