2009-2010 Academic Senate Faculty Affairs Committee
Issues Pending List

NOTE: The Faculty Ombudsman notations are included on this Faculty Affairs Committee Issues Pending List as historical references to facilitate the Faculty Affairs Committee’s progress on these issues. The documents relevant to these notations will be provided upon request.

Document Number	Subject	Status	Remove From Committee List?	Complete By:	Forwarded from Committee for Senate/Faculty Caucus Agenda of:
Faculty Ombudsman
01.18.05.03	Faculty Ombudsman Recommendations (Will provide to Faculty Affairs Committee upon request)	Complete	NA	NA	Information Item on 1/26/05
	The Faculty Affairs Committee presented recommendations for the duties of the Faculty Ombudsman, as well as designated the Associate VP of Human Resources as the Ombudsperson for one year on a pilot basis beginning with the fall 2005 semester. Senate Information Item on 1/26/05.
02.11.05.01	Faculty Ombudsman Recommendations – Revised (Will provide to Faculty Affairs Committee upon request)	Complete	NA	NA	Senate Action Item/Approved 2/23/05
	The Faculty Affairs Committee revised its recommendations concerning the establishment of a Faculty Ombudsman following the Senate meeting of 1/26/05. The Senate approved the recommendations, as revised, on 2/23/05.
08.02.05.02	Faculty Ombudsman E-Mail from 2004-05 Faculty Affairs Committee Chairperson (Will provide to Faculty Affairs Committee upon request)	Pending Annually: Report from Faculty Ombudsman
	Rosalyn Wylie, 2004-05 Faculty Affairs Committee Chairperson, updated the Executive Committee on the tasks pending before the 2005-06 Faculty Affairs Committee by e-mail. The section of her July 27, 2005 e-mail relevant to the Faculty Ombudsman position reads as follows: “The Faculty Ombudsman position was established on a pilot basis for one year beginning in the 2005 fall semester. Therefore, follow up by the Faculty Affairs Committee will be necessary during the 2006-07 academic year. Additionally, the Senate needs to actively promulgate the existence of the position to the campus community, as was stipulated when the Senate approved the committee’s recommendations on 2/23/05. The Ombudsman will report to the Faculty Affairs Committee annually with information on the number and kinds of assistance offered.”
04.04.06.01	Faculty Ombudsman – Midterm Report (Will provide to Faculty Affairs Committee upon request)	Completed for 2005-06/ Pending Annually	NA	NA	Senate Advisory Item on 4/26/06
	Report from Faculty Ombudsman, Ira Schoenwald, on the number of cases and issues he dealt with from Fall 2005 to March 31, 2006. Forwarded to Senate Executive Committee and to the 2005-06 Faculty Affairs Committee. Senate Advisory Item on 4/26/06. Update: No report was presented to the Senate during the 2006-07 academic year. Update: No report was presented to the Senate during the 2007-08 academic year. Update: No report was presented to the Senate during the 2008-09 academic year.
NA	Faculty Ombudsman Evaluation	Pending: Recommendation to Retain Position and for Development of Evaluation Procedure
	At the April 26, 2006 Senate meeting at which the Faculty Ombudsman’s Report was presented as an Advisory Item, the 2005-06 Faculty Affairs Committee Chairperson Chris DeSantis, stated in his Faculty Affairs Committee remarks that: “The Faculty Ombudsperson program has just completed its pilot year; Dr. Ira Schoenwald, Director of Human Resources, serves in that position and has mediated 15 cases. The Faculty Affairs Committee recommended that the ombudsperson position be retained for another year and that Dr. Schoenwald continue in that position. The committee also recommended that the 2006-2007 Faculty Affairs Committee devise a way to annually evaluate the person holding the position.”
	Update: See Senator Borg’s 11/19/08 memo, document 11.19.08.01, which is on this list of tasks pending.
Faculty Recruitment and Retention
09.11.02.02	Faculty Recruitment and Retention Position Paper: Charge from Senate Chairperson	Removed from the committee’s agenda by the Executive Committee 11/9/09.	YES	NA	NA
	In September of 2002, Senate Chairperson Lane Crothers and the Senate Executive Committee charged the Faculty Affairs Committee with the development of a position paper regarding issues related to faculty and staff recruitment and retention. The memo was forwarded to the 2002-03 Faculty Affairs Committee by email. Update: No report was submitted on this issue by the 2002-03 Faculty Affairs Committee. Update: Per the 2003-04 Faculty Affairs Committee, the committee will work on this issue with the subcommittee of Educating Illinois, which is focusing on prioritizing faculty distinctiveness and excellence. Update: No further reporting by the 2003-04 Faculty Affairs Committee. As such, the 2004-05 Senate Executive Committee forwarded Memo 08.06.04.01 (next document) to the 2004-05 Faculty Affairs Committee, which specified a date by which the Faculty Affairs Committee should submit its tentative findings.
08.06.04.01	Faculty Recruitment and Retention Memo Prioritizing Issues Pending	Removed from the committee’s agenda by the Executive Committee 11/9/09.	YES	NA	NA
	NOTES:  The 2004-05 Executive Committee endorsed a memo composed by Senate Chairperson Lane Crothers to the Faculty Affairs Committee in August of 2004 concerning the issue of faculty and staff recruitment and retention. The relevant section of the memo reads as follows:
	“Issues that require greater study and long-term planning across the University: The Executive Committee notes that the item, “Develop a report on recruitment and retention of faculty and staff at ISU,” is a substantial and complex item. The committee recommends that the Faculty Affairs Committee consult with a representative of the Provost’s office about the on-going work on this topic. The Executive Committee also recommends that the Faculty Affairs Committee contact the co-chairs of the NCA accreditation team, Jan Shane-Murphy and Paul Borg, regarding their work on this issue. The committee should also work with the Provost’s office to maximize appropriate and timely governance involvement on any policy recommendations that emerge from these discussions. The Executive Committee expects an interim report on the Faculty Affairs Committee’s work on this issue by April 15, 2005. It does not expect that this issue will come up for Senate action this year, however. The Executive Committee notes that, other than the issues associated with creating an Ombudsman position and those associated with the report on the recruitment and retention of faculty and staff at ISU,” the work scheduled for the Faculty Affairs Committee is relatively light. Accordingly, the Executive Committee expects the members of the Faculty Affairs Committee to use this opportunity to identify additional areas of concern for faculty at ISU. This brainstorming should solicit opinions from across the campus community. Of particular importance will be the NCA team exploring issues of faculty distinctiveness and excellence; the committee should contact the leaders of this team as they explore this charge. The Executive Committee does not expect that this issue will be resolved within the 2004-05 academic year; however, it requests the Faculty Affairs Committee brief the Senate regarding its tentative findings and conclusions no later than April 1, 2005.”
08.02.05.02	Faculty Recruitment and Retention E-Mail from 2004-05 FAC Chairperson (The document listed below is an attachment to Senator Wylie’s E-Mail)	Removed from the committee’s agenda by the Executive Committee 11/9/09.	YES	NA	NA
08.02.05.04	Faculty Recruitment and Retention Survey – Revised Draft Dated 4/19/05	Removed from the committee’s agenda by the Executive Committee 11/9/09.	YES	NA	NA
	On July 27, 2005, Rosalyn Wylie, 2004-05 Faculty Affairs Committee Chairperson, updated the Executive Committee on the tasks pending before the 2005-06 Faculty Affairs Committee by e-mail (Document 08.02.05.02). The section of her e-mail relevant to the faculty and staff recruitment and retention issue reads as follows: “The Faculty Affairs Committee decided to concentrate only on the faculty part of the recruitment and retention of faculty and staff charge from the Executive Committee. Documents have been gathered. The committee was working with Josie Evola (former Director of the Office of Diversity and Affirmative Action) to include results of an upcoming survey and the committee was also anticipating conducting a survey of all faculty.”
	Attached to Senator Wylie’s 6/27/05 e-mail was a revised draft of a Faculty Recruitment and Retention Survey dated 4/19/05 (Document 08.02.05.04).
	The revised survey, along with Senator Wylie’s e-mail, was forwarded to the 2005-06 Faculty Affairs Committee.
02.27.06.01 and Senate Minutes Excerpt of 3/8/06	Faculty Retention Survey Results and Committee Recommendations Report	Removed from the committee’s agenda by the Executive Committee 11/9/09.	YES	NA	Senate Information Item 3/8/06
	The 2005-06 Faculty Affairs Committee submitted a report that included the results of its Faculty Retention Survey, as well the committee’s recommendations based on those results, to the Senate on 3/8/06. The Senate recommended further study of the survey results to identify policies and procedures already in place that addressed certain concerns expressed in the survey. The Senate also recommended a prioritization of the Faculty Affairs Committee’s recommendations for addressing those concerns. The 2005-06 Faculty Affairs Committee, per its reports to the Senate, continued its discussion on the issues until the end of the academic year.   NOTE: The Senate Minutes of 3/8/06, which are included in this packet, offer specific suggestions for further revisions to the report.
10.28.08.06/.07	Non-Tenure Track Faculty Hiring and Retention Recommendations	Removed from the committee’s agenda by the Executive Committee 11/9/09.	YES	NA	NA
	Senator Susan Kalter submitted recommendations, which were discussed by the Executive Committee on 11/10/08 and 3/16/09, for the formation of an ad hoc committee and/or the Administrative Affairs and Budget Committee to develop university-wide guidelines toward hiring and retention for diversity at the Administrative Professional level. Senator Kalter’s email also recommended that the Faculty Affairs Committee design university-wide guidelines toward hiring and retention for diversity at the Non-Tenure Track level. Staffing statistics attached to email.
	Update: See Senator Borg’s 11/19/08 memo, document 11.19.08.01, which is on this list of tasks pending.
	Update: The Executive Committee reviewed the Faculty Affairs Committee’s list of tasks pending during its meeting of 8/17/09. The Executive Committee recommended that the Faculty Affairs Committee resurvey the faculty and/or staff in order to form its recommendations for faculty/staff recruitment and retention.
Hiring and Recruitment
02.08.08.01	Memo from Faculty Member: Concerns Re: Human Resources Hiring Practices	Pending
	In his memo of 2/5/08, Prof. Harry Deutsch of the College of Arts and Sciences expressed concerns about certain Human Resources hiring processes. His concerns included restrictions imposed on search committee members, specifically, restrictions that limited search committee members from having access to candidate files until a final group of candidates was chosen. The Senate Executive Committee discussed the issues on February 11, 2008. Prof. Deutsch’s memo was forwarded to the 2007-08 Faculty Affairs Committee.
NA	E-Mail from Senator Kalter: Human Resources Hiring Practices (The 3 documents listed below were attachments to Senator Kalter’s E-Mail)	Pending
02.01.08.01	ISU Recruitment Manual (Will provide to Faculty Affairs Committee upon request)	Pending
02.01.08.02	Ethics of Recruitment and Faculty Appointments AAUP Policy (Will provide to Faculty Affairs Committee upon request)	Pending
02.01.08.03	Access to Faculty Personnel Files AAUP Policy (Will provide to Faculty Affairs Committee upon request)	Pending
	From Susan Kalter, Academic Senate Secretary: E-Mail expressing concerns about Human Resources hiring practices. Attachments to e-mail: ISU Recruitment Manual, Ethics of Recruitment and Faculty Appointments AAUP Policy, Access to Faculty Personnel Files AAUP Policy. In response to the concerns expressed by Prof. Harry Deutsch regarding hiring processes in his memo of 2/5/08, Document 02.08.08.01, Senator Kalter submitted the three documents listed above for the Senate Executive Committee’s consideration. During the February 11, 2008 Executive Committee meeting, Senator Kalter expressed her own concerns about the restrictions recently imposed on employment searches, specifically restrictions on who is permitted to view candidate files, as well as other changes recently imposed by HR without faculty input. Senator Kalter stated that she would like to begin a discussion about whether the restrictions to files were based on legal statute and whether such restrictions were the norm in academic hiring practices. She added that she had not been made aware that there was such a thing as an “ISU Recruitment Manual” until recently and that the document had never gone through the Senate. Senator Kalter supplied two AAUP policies that addressed the pros and cons of open vs. limited access to personnel files, as well as other personnel issues. Senator Kalter’s e-mail, the ISU Recruitment Manual and the two AAUP policies were forwarded to the 2007-08 Faculty Affairs Committee.
02.09.09.01	HR Recruitment Manual/ASPT Document Memo	Pending: Formation of Committee to Revise HR Manual and ASPT Document
	Senator Paul Borg submitted a memo to the Executive Committee concerning the HR Recruitment Manual and the ASPT document. There are apparently discrepancies between the two documents that have caused some confusion, such as the use of certain terms without specific definitions of those terms. The Senate Executive Committee discussed the issue on 2/23/09 and 3/16/09. The Executive Committee suggested that a committee be formed by the Vice President for Finance and Planning to revise the documents as necessary. A memo from the Senate Office, which is attached to Senator Borg’s memo, requesting the establishment of such a committee was forwarded to Vice President Bragg, VP of Finance and Planning, following the Executive Committee meeting of 3/16/09.
07.10.09.01	HR Recruitment Manual Update	Pending: Formation of Committee to Revise HR Manual and ASPT Document
	Memo from Academic Senate Office informing acting VP for Finance and Planning, Dianne Ashby, of need to form committee to update HR Manual. Attachment to next document.
07.13.09.01	HR Recruitment Manual Update	Pending: Formation of Committee to Revise HR Manual and ASPT Document
	Response from Acting VP for Finance and Planning: Formation of committee to update HR Manual will have to wait until new VP and new Associate VP of Finance and Planning hired.
Child-Care/Elder Care Facility
01.16.07.01	Child-Care/Elder Care Facility Cover Letter	Pending			Senate Information Item 1/24/07
01.16.07.02	Child-Care/Elder Care Facility Recommendations	Pending			Senate Information Item 1/24/07
	The 2006-07 Faculty Affairs Committee’s cover letter contained a rationale for the committee’s recommendations for a child-care/elder-care facility. The committee’s recommendations were presented to the Senate as an Information Item on 1/24/07. Per the Senate meeting of 1/24/07, negotiations are still underway concerning a facility that would serve ISU, U of I and BroMenn Medical Center. The Faculty Affairs Committee will be kept up-to-date on the progress of those negotiations. Contact person for negotiations: Chuck McGuire, Assistant Provost. Additional Attachments: The Faculty Affairs Committee’s cover letter referenced four (4) attachments. One attachment, the committee’s recommendations, is included in the Faculty Affairs Committee Packets. The other three documents, which are listed below, can be accessed on the Senate website’s “Documents” page at: http://www.academicsenate.ilstu.edu/documents.html. Needs Assessment for Child Care and Elder Care in Bloomington-Normal-Spring 2006 Report of the Child Care Implementation Committee - May 2000 Report of the Child Care Task Force - July 1999 Update: Per 2008-09 Faculty Affairs Committee Chairperson, Paul Borg, though the construction of a childcare facility is underway, the Faculty Affairs Committee still needs to monitor the creation of an elder care facility, which was part of the initial charge. See Senator Borg’s 11/19/08 memo, document 11.19.08.01, which is on this list of tasks pending.
Library Resources Materials Budget
NA	Library Resources Materials Budget Decline	Follow Up Required	NA	NA	NA
	On September 12, 2007, Senator Preston, 2007-08 Faculty Affairs Committee Chairperson for Fall 2007, reported that the Faculty Affairs Committee would continue its study of the issues related to the declining number of journals and other materials available in Milner Library due to financial constraints. Senator Preston first raised the issue during the Administrators’ Remarks at the Senate meeting held on May 9, 2007.
03.31.08.02	Milner Library Resource Funding Position Paper	Report Completed on 4/9/08/Follow Up Required	NA	NA	Senate Communication Item/Endorsement on 4/9/08
	The Faculty Affairs Committee, led by Senator Borg, 2007-08 Faculty Affairs Committee Chairperson for Spring 2008, composed the Milner Library Resource Funding position paper. The purpose of the position paper was to encourage a substantial improvement in the material resources budget for Milner Library. The Senate Executive Committee discussed the paper on 3/31/08. It was endorsed by the Academic Senate on 4/9/08 and approved by President Bowman on 4/11/08. Follow up by the Faculty Affairs Committee is required.
Memo from 2008-09 Faculty Affairs Com. Chair: Issues on Faculty Affairs Committee’s Tasks List
11.19.08.01	Faculty Affairs Committee Issues	Pending
	Paul Borg, the 2008-09 Faculty Affairs Committee Chairperson, addressed the issues pending on the Faculty Affairs Committee’s list of tasks. The issues addressed by Senator Borg were the childcare/elder care facility, Milner Library resources funding, faculty ombudsman, and recruitment and retention. Discussed by the Executive Committee at its meeting on 12/1/08.
Honorary Degree Recipients Selection Procedures Policy
08.26.09.02	Honorary Degree Recipients Selection Procedures Policy	Pending
	Submitted by Vickie Carr, President’s Office. Policy on review cycle.
University Professor Policy
08.13.09.01	University Professor Policy	Complete	NA	NA	NA
	Submitted by Provost Sheri Everts. Proposal for a policy for the honorary title of University Professor. Policy will have fewer limitations than the Distinguished Professor Policy. Was presented to the Senate as an Information Item by the Executive Committee, which discussed it on 8/17/09 and 8/31/09. The Senate declined to accept it as an Information Item on 9/9/09 but rather supported the formation of a policy through the shared governance process as a Sense of the Senate Resolution. Proposal for policy was therefore referred to the Faculty Affairs Committee for development.
10.12.09.01	University Professor Policy - Revised	Complete	NA	NA	Information Item 11/4/09
	Policy revised by Faculty Affairs Committee.
11.05.09.02	University Professor Policy - Revised	Complete	NA	NA	Approved 11/18/09
	Policy further revised after Senate discussion on 11/4/09.