ACADEMIC SENATE MINUTES

(Approved)

November 6, 2002 Volume XXXIV, No. 6

Call to Order

Chairperson Lane Crothers called the meeting to order at 7:00 p.m.

Roll Call

Senator Borg called the roll and declared a quorum.

Approval of Minutes of October 23, 2002

Motion XXXIV-41: By Senator Ligunas, second by Senator Pryor, to approve the Academic Senate minutes of October 23, 2002.

Addition to the Senate minutes, as requested by Senator Nur-Awaleh:

“Senator Nur-Awaleh: In principle, exclusion of Faculty Associates is simply inconsistent with the notion of a democratic system of shared governance. One senator objected to the inclusion of Faculty Associates because their roles and responsibilities are different from those of the faculty. Civil Service employees and students do not have the same responsibilities as faculty, yet both groups have representation on the Senate. Is this consistent with the principles of Shared Governance?”

The minutes, pending the inclusion of the statements from Senator Nur-Awaleh, were unanimously approved

Chairperson’s Remarks

Senator Crothers: Though the last Senate meeting was quite long, thanks to everyone for a very high quality meeting. We discussed important issues thoroughly and openly. I again remind everyone that parking passes are only to be used on the nights of Senate meetings. We are still in need of a faculty senator to serve on the Honorary Degree Committee. That election will be held on November 20. President Boschini has informed me that there will be times arranged for Senate-only meetings with the Provost candidates. I will promulgate that information as soon as I receive it.

Student Government Association President’s Remarks

Senator Bathauer: SGA has passed a resolution requesting the consideration of randomized student identification numbers. Some professors post student grades by social security number without the students’ consent. We will, therefore, ask the Senate and administration to consider a randomized identification process. We also passed two resolutions regarding student legal services. The resolutions endorse the formation of a tenant union, the employment of a faculty member in Student Legal Services to handle these types of grievances, and a preliminary increase in student user fees in that office. This weekend, I was in Chicago for the Provost Search Committee; we are interviewing very good candidates.

Senator Razaki: Do you have any idea of when the names of the finalists will be announced?

Senator Bathauer: We have to invite those individuals to campus after it is approved by the Diversity and Affirmative Action Office. Once the candidates have accepted, we can announce the names. I would anticipate that that process would not take longer than two weeks.

Administrators’ Remarks

· President Vic Boschini: Excused Absence

· Provost Al Bowman: President Boschini is in Chicago at a Board of Trustees Retreat. The Comprehensive Campaign continues to go very well. An accounting firm announced a sizeable gift at a fundraising event in Peoria about a week ago; we anticipate lots of participation from alumni and other interested parties in the Peoria area. Schroeder Hall planning continues to move on and our challenge, of course, is finding alternative classrooms for the lost space beginning next fall. My office and Dr. Thomas’ are working on that. As I have mentioned before, we will do everything in our power to avoid Saturday classes. The Distinguished Professor Selection Committee met today and has given me its recommendations. The recommendations will eventually come to the Senate.

Senator Pryor: How much was the sizable gift?

Provost Bowman: There were two, but only one was announced. It was for $30,000.

· Vice President of Student Affairs Helen Mamarchev: We are continuing our review of housing and dining facilities in terms of our long-range planning process. This year, the Division of Student Affairs will coordinate the Team Excellence Awards. Our committee will soon develop a timeline and distribute information about the process for the awards.

· Vice President of Finance and Planning Steve Bragg: Usually by now, we have had some preliminary conversations with the IBHE about the form and some of the substance of the FY 2004 potential budget recommendations. The IBHE has pushed that back because of the elections and because of the upcoming veto session in the General Assembly. I sense that they would like to get an idea of what is happening with the budget in the veto session. There are some who believe that the budget crisis in Illinois can only be solved with a tax increase and that tax increase can only be passed in the upcoming veto session, which will commence in November. The potential deficit for 2004 is approaching $2 billion. The revised revenue estimates for this year are down by approximately 21-22%; that is about $200 million less than originally anticipated for this year.

Senator Borg: Does the delay in the conversation with the IBHE impact our budget?

Senator Bragg: It might. The IBHE traditionally makes their formal recommendations at the board meeting in December. Even if there were a small increase in revenue that came to higher education as a system, public universities might have to take a small cut if the SURS and the financial aid system are given priority. We would certainly have comments on that. If we were not given that opportunity prior to the IBHE meeting, that is a significant departure from past protocol.

Committee Reports:

Academic Affairs Committee

Senator Lindblom: The committee has almost completed its discussion on the Student Involvement Transcripts. We are preparing our qualified endorsement of the concept, which we will distribute to the Executive Committee soon. The committee also began preliminary discussion on the College of Arts and Sciences new Foreign Language graduation requirement proposal, which was on the Senate’s Consent Agenda. Two senators requested that it be forwarded to the Academic Affairs Committee for discussion.

Administrative Affairs and Budget Committee

Senator Lartz: The committee continued its discussion on the Consensual Relations policy; however, we are very far from reaching any final decisions.

Faculty Affairs Committee

Senator Winchip: The committee continued its discussion on the Distinguished Professor guidelines. We will send the guidelines to the current Distinguished Professors for their review before finalizing them and bringing them to the Senate. We also started discussion on the possibility of a faculty ombudsman on campus. There are a number of universities that have such an office for this purpose. We plan to work with our faculty liaisons to determine the real need for this office and will proceed with our discussion thereafter.

Planning and Finance Committee: No Report

Rules Committee:

Senator Crumpler: Senator Reid was unable to attend this evening’s meeting. The Rules Committee also talked about the Consensual Relations Policy and will continue that discussion. We also looked briefly at the Council for Teacher Education Bylaws revisions, which are on the agenda this evening.

Illinois Board of Higher Education Faculty Advisory Council Report

Senator Jerich: I have distributed to you brief minutes for the IBHE-FAC November meeting. The Faculty Advisory Council is more than willing to take any information, feedback or concerns from students, faculty, Senates, anyone, and pass it on to the IBHE.

Senator Jerich’s report can be found on the Senate web site at: http://www.academicsenate.ilstu.edu/committee.html.

Action Items:

Senator Crothers: We have two action items from the Council of Illinois University Senates (CIUS). Former Senate Chairperson Curtis White created this organization several years ago. It represents the public universities in the State of Illinois. The Senate Chairperson from each of the public university serves on this body. We meet annually, preferably twice a year to discuss Illinois public university concerns. As we come forward with ideas and resolutions, we bring those issues to our respective Senates and seek the ratification of any documents forwarded from CIUS. If the Senates ratify those documents, we can then go forward and publicly express the public university’s viewpoint within the State.

The IBHE-FAC represents public and private universities, community colleges and proprietary institutions, as well as a host of other schools. The public universities, however, do not have an organized, independent voice. The intent of the Council of Illinois University Senates is to attempt to be that voice. The first recommendation that this group brings to you tonight is a resolution regarding Board of Trustees appointments.

10.16.02.01 Council of Illinois University Senates Board of Trustees Resolution – Recommendation for Boards of Trustees Appointments

Senator Crothers: Originally, there was an effort on the part of CIUS to push for inclusion of faculty members on Boards of Trustees. That proposal, while it is not off the table, is certainly problematic and broadly unpopular among the various university presidents. This resolution is in regard to appointment recommendations for the Boards of Trustees. The council would like to take the resolution to the newly elected governor as he makes these kinds of appointments. Particularly, the council recommends that the appointees have some idea of what higher education is about.

Motion XXXIV-42: By Senator Crothers to approve the resolution concerning BOT appointments.

Senator Razaki: Are we ever going to ask for a faculty member on the Board of Trustees?

Senator Crothers: Yes, there is still work being done on that. There are permutations to the law that need to be addressed. I hope that we will come back to that in a more developed way. One suggestion is that if a university does not have its own faculty on the board, it might set up a system whereby it would have faculty from another university on its board and would reciprocate in turn to the other university.

Senator Pryor: What are the criteria for judging whether an appointee has “knowledge” of higher education? It is pretty vague.

Senator Crothers: Any individual Senate may add or revise particular language within the documents forwarded by the council. If you have suggestions, don’t hesitate to raise them.

Senator Chusid: Is the makeup of the Board of Trustees likely to change with the new administration?

Senator Crothers: They are appointed for six-year terms, but there is a consistent rotation.

Friendly Amendment

Senator Winchip: Perhaps we should add “knowledge and experience” in higher education.

Senator Crothers accepted the friendly amendment. By voice vote, the resolution was unanimously approved, as amended.

10.16.02.02 Council of Illinois University Senates CMS Funding Resolution

Senator Crothers: This resolution is also from the Council of Illinois University Senates. CMS (Central Management Services) organizes the insurance for public universities and other public employees in the State. One of the many cuts that we experienced last year occurred when the State mandated that the public universities pay $45 million for insurance costs. To my knowledge, no one ever offered a good explanation for the amount of $45 million. It is clear that, given the realities of medical care cost, the State will soon ask for even more. Just our share of the $45 million was $3,780,000. This proposal asks the State to lift that burden and also suggests that university faculty or civil service staff be present at future negotiations for insurance.

Senator Bragg: In my opinion, the $45 million is more related to a calculation based on our income fund and retention of tuition than to any insurance shortfall payment.

Senator Jerich: The resolution reads, “Whereas…fulfilling the IBHE Retaining Critical Faculty and Staff Initiative…” Should there be another phrase about retaining faculty from the institutional perspective?

Senator Bragg: The IBHE’s retention of critical faculty and staff initiative includes the institutional initiative.

Senator Bragg: In the last resolved section, I would suggest one clarification. I don’t believe that CMS has a “governing board”. CMS is a code agency that reports directly to the governor. Also, you may want to have conversations with the government liaison officers at the public universities about these issues before moving forward. They might be able to suggest some alternative courses of action that may have a higher probability of achieving the goals that you are attempting to accomplish.

Senator Crothers: It’s a reasonable suggestion.

Senator Borg: Were those various liaisons consulted when they decided to take $45 million from the budgets?

Senator Bragg: CMS talked to the Board of Higher Education staff and all of the public universities were represented in the meetings that I went to about this. My concern is that this may generate a course of action that has the income fund re-appropriated. This resolution may be a very effective course of action. I just think that CIUS should first talk to the liaisons, who are closer to this situation.

Senator Borg: If this Senate endorses this resolution, it does not necessarily mean that it goes forward. We are simply offering our concurrence.

Senator Crothers: On this particular measure, we would probably not act until the spring meeting.

Senator Jerich: Given that you would not act until the spring meeting, I concur with Senator Bragg.

Senator Razaki: I have tremendous respect for Senator Bragg’s knowledge in these areas. I suggest that you speak to the other senate chairs about this before we move ahead.

Motion XXXIV-43: By Senator Razaki, second by Senator Jerich, to table the resolution. The motion to table was unanimously approved. Senator Crothers stated that he would make the appropriate contacts and bring the resolution back to the Senate at a later date.

Information Item:

05.28.02.04 Council for Teacher Education Bylaws-Revised (Rules Committee)

Senator Crumpler: The changes on pages 3 and 5 are basically editorial and language clarification. On page 7, there is an additional sentence that reads, “…Realizing the Democratic Ideal.” The substantive material begins on the bottom of page 8 with the creation of a student appeals procedure for students who feel that their rights have been denied or abridged.

Senator Jerich: The change on page 5, 1.b strikes out “curriculum policy within the university” and replaces it with “curricula that leads to certification”. Are we about the business of more than just certification?

Senator Crumpler: I will ask the council about that language and bring its response to the next Senate meeting.

Senator Landau: On page 1, Article 1, “Purpose”, there is reference to “other professional educational personnel in pre-K through 12 school settings”. Yet, the impression I have from reading this document is that CTE is almost entirely focused on teacher education. Does the Council for Teacher Education go beyond teacher education?

Senator Crumpler: I will address that question to the council.

Senator Chusid: Is Realizing the Democratic Ideal a document that we can review?

Senator Crothers: Realizing the Democratic Ideal is a working document that this program has used as its governing document for a number of years. It was inserted into this document because prior drafts had assumed that it existed, but did not directly link them.

The bylaws will come before the Senate for approval at the next meeting.

Communications:

Senator O’Brien: I was asked to read a statement from the President of the Association of Residence Halls concerning Relay for Life.

“Dear Academic Senate:

The first ever Relay For Life of the American Cancer Society is going to be taking place here at Illinois State University next semester. Relay For Life is a team event that raises money for cancer research, prevention and support services. We are inviting faculty and staff to join in the fight against cancer by participating in this cause. Our kickoff will be held on November 20 from 11:00 a.m. to 3:00 p.m. At this event, teams can sign up and information will be available about Relay. The main purpose for having Relay For Life at ISU is to bring together the students, faculty and staff of Illinois State University in an effort to fight cancer and bring our university closer together with one common goal and to unite the “Power of Purple” with the spirit of red and white. For more information or a chance to become involved, please e-mail Kate and Chris at isurelay4life@hotmail.com. Thank you for your time and we hope to hear from you!

Sincerely,

Chris Lapetino

Kate Gilliland”

SGA Fundraiser

Senator Mehta: SGA is raising funds by selling coffee and tea. Please contact any SGA representative for more information.

Adjournment

Motion XXXIV-44: To adjourn. The motion was approved by standing vote.

Academic Senate

Illinois State University

Hovey 408

Mail Box 1830

Normal, IL 61790-1830

(309) 438-8735

acsenate@ilstu.edu

ATTENDANCE AND MOTIONS

Date: 11/06/02		NV = NON-VOTING
		Approval of Minutes	BOT Resolution	Table CMS Resolution	Adjourn
Names	Attendance	Motion 41	Motion 42	Motion 43	Motion 44
		Unanimous	Unanimous	Unanimous	Unanimous
ALLEN	X
ANDERSON	X
APER	X
ARMSTRONG	X
BARONE (Chair of Chairs Council)	ABSENT	NV	NV	NV
BATHAUER	X
BAUM	X
BERG	X
BORG	X
BOSCHINI	EXCUSED	NV	NV	NV
BOSER	EXCUSED
BOWMAN	X	NV	NV	NV
BRAGG	X	NV	NV	NV
BRASSEUR	X
BURK	X
CHUSID	X
CLEMMONS	X
COLIZ	EXCUSED
CROTHERS	X
CRUMPLER	X
CUNNINGHAM	X
DEUTSCH	X
FEASTER	X
FOWLES	X